Important Offices at SAMHSA and DHHS
SAMHSA Division of Grants Management (DGM)
The Division of Grants Management is responsible for all business management matters associated with the review, negotiation, award, and administration of grants and interprets and enforces grants administration policies and provisions. The office's activities include, but are not limited to, evaluating grant applications for administrative content and compliance with the law, regulations and guidelines, negotiating grants, providing consultation and technical assistance to recipients, post-award administration and closing out grants. The office works closely with the program or project officer who is responsible for the scientific, technical, and programmatic aspects of the grant.
Director, Christine Chen
1 Choke Cherry Road
Rockville , MD 20857
HHS Division of Payment Management (www.psc.gov)
Payments for grants awarded by SAMHSA are made through the Division of Payment Management (www.dpm.psc.gov/grant_recipient/grant_recipient.aspx?explorer.event=true) with the exception of awards to individuals, foreign organizations, and agencies of the Federal Government.
Applicant organizations are assigned a 12-digit Entity Identification Number for payment and accounting purposes. That number is an expansion of the 9-digit Employer Identification Number assigned to an organization by the Internal Revenue Service.
PMS is administered by the Program Support Center (PSC), DHHS. Inquiries regarding payments should be directed to:
Division of Payment Management
P.O. Box 6021
Rockville , MD 20852
HHS Division of Cost Allocation
The payment of indirect costs is based upon rates established through a formal agreement between the grantee organization and the cognizant Federal agency. The negotiated rate is applied to the direct cost base for individual grants to determine the amount of costs to be awarded. SAMHSA normally recognizes indirect cost rates applicable to service activities negotiated by other Federal agencies.
As contained in the Department of Health and Human Services Policy, grantees that have never established indirect cost rates are provided a provisional indirect cost equaling one-half of the indirect costs requested by the grantee, up to a maximum of 10 percent of direct salaries and wages. However, this policy requires the grantee to submit an indirect cost proposal to the appropriate office within 3 months of the effective date of the award.
If the grantee subsequently submits a timely indirect cost proposal and establishes a rate, the grantee should notify the Grants Management Specialist as indicated on the Notice of Grant Award, of the negotiated indirect cost rate. Indirect costs may be adjusted, to provide additional funds at the amount based on the approved rate for the current fiscal year, at the discretion of the SAMHSA, and provided funds are available within SAMHSA.
For-profit organizations requesting indirect cost reimbursement which do not have a negotiated indirect cost rate agreement should contact the following:
Office of Acquisition Management and Policy, NIH
6100 Executive Boulevard
Room 6B05, MSC 7540
Bethesda, MD 20982-7540
Nonprofit organizations with questions concerning the negotiation of indirect cost rate agreements should contact the appropriate DHHS Division of Cost Allocation Regional Offices.
Regional Offices for Rate Negotiation
Please visit rates.psc.gov/fms/dca/map1.html.
Office of Inspector General's Hotline
The HHS Inspector General maintains a toll-free hotline for receiving information concerning fraud, waste, or abuse under grants and cooperative agreements. Such reports are kept confidential and callers may decline to give their names if they choose to remain anonymous. The numbers are:
Phone: 1-800-HHS-TIPS (1-800-447-8477)
The mailing address is:
Office of Inspector General
Department of Health and Human Services
330 Independence Ave., SW
Washington, DC 20201
Last updated: 01/05/2009