Grants Management

In the post-award phase of the grant, the agency collaborates with the grant recipient (grantee) to ensure progress on SAMHSA supported programs while minimizing risks to Federal funds.

IMPORTANT: SAMHSA has transitioned to the National Institutes of Health (NIH)’s electronic Research Administration (eRA) grants system. All post-award processes will be managed exclusively through the eRA system and this effort requires the approved Program Director/Project Director (PD) to be registered in eRA Commons.

Additional information on the eRA Commons registration process for the PD is available at

Grant Linear Lifecycle

The grant process follows a linear lifecycle with four phases:

  • Phase 1: Pre-award – Funding opportunity announcement and application review
  • Phase 2: Award – Award decisions and announcements
  • Phase 3: Post-award – Implementation, monitoring and reporting
  • Phase 4: Closeout – Final reporting and reconcilation

Roles and Responsibilities

The roles and responsibilities of those helping you with your grant are as follows:

  • Government Program Officer (GPO): The GPO is responsible for the programmatic and technical aspects of the grant. The GPO works in partnership with grants management staff on post-award administration, including review of progress reports, participation in site visits, and other activities.
  • Grants Management Specialist (GMS): The GMS is responsible for overseeing day-to-day business and other non-programmatic aspects of the grant. These activities include, but are not limited to, evaluating applications for administrative content and compliance with statutes, regulations, and guidelines; negotiating grants; providing consultation and technical assistance to grantees; and administering grants after award.
  • Grant Management Officer (GMO): The GMO is responsible for the business management aspects of grants and cooperative agreements, including review, negotiation, award, and administration. The GMO is also responsible for the interpretation of grants administration policies and provisions and is delegated the authority to obligate SAMHSA to the expenditure of funds and permit changes to approved projects on behalf of SAMHSA.
Last Updated: 12/21/2017