Submitting Additional Materials in Response to a Request for Additional Materials

Note: You will receive an email notification if additional materials are requested from you. The subject line will be “SAMHSA Request for Additional Materials (RAM) for [grant number]." Submitting a Post Award Amendment RAM is different from submitting a Continuation RAM.

Example: SAMHSA Request for Additional Materials (RAM) for 5 H79 SM123456-02

See the Ram instructional video (10 minutes, 17 seconds).

• Continuation RAM starts at 3:38 minutes.
• Post Award Amendment RAM starts at 5:25 minutes.

Accessing the grant in eRA Commons

1. Visit eRA Commons
2. Log in using your username and password.
3. Access the SAMHSA section located at the bottom of the eRA Commons homepage, then select Amendments or Continuations, then click Go to navigate to the corresponding Non-Research tab
4. If you are a Signing Official (SO) you will need to enter search criteria and search for your grant. If you are a Project Director (PD) a list of your grants will appear automatically.
5. After identifying and locating the correct grant record associated to the RAM request, click the three-dot ellipses icon (…), then click View Amendments or View Continuations to access the application.
   • Note: If the grant number of the application you are submitting additional materials for begins with a 5, it is a continuation. If it begins with a 6, it is a post award amendment. Example: 5 H79 SM080071-02 is a continuation. 6 H79 SM080071-02 is a post award amendment.

Submitting additional materials

1. Click the three-dot ellipses icon (…), then click Submit RAM Response to begin a RAM submission. If you are accessing a work in progress submission, you will see Edit RAM Response instead of Submit RAM Response.
   • o Note: If there are multiple RAM requests, each request can be quickly identified by referring to the brief description contained in the brackets.
2. Drag and drop files or click the browse hyperlink to add up to 10 files to your submission (6 MB limit per file).
   • Note: The only accepted file type is PDF. If you are submitting a fillable form, make sure to save it as a ‘flattened’ PDF first.
     • Open your completed fillable form PDF document.
     • Select File.
     • Select Print.
     • Select Adobe PDF (or a PDF writer) as the printer
     • Click OK and save the flattened file.
     • Open the flattened file to verify it is not interactive before uploading.
3. Enter justification comments.
   • Note: Comments are required to submit a RAM response. The Grants Management Specialist (GMS) or Government Project Officer (GPO) who requested additional materials may have provided instructions for your comments in the original RAM email.
4. If you are not ready to submit but would like to keep the files you have uploaded as a draft, click Save.
5. If you would like to view the RAM submission including a system generated title page, and system generated list of included files, and each individual attachment, click Preview.
6. If you are ready to submit your additional materials, click Submit.

Note: You will receive a confirmation email once you have successfully submitted additional materials.