eRA Commons SAMHSA User Roles
Signing Official (SO) vs. Principal Investigator (PI) Commons Role Access
| Responsibility | Task | Signing Official (SO) | Principal Investigator (SAMHSA PD/PI) |
|---|---|---|---|
| Registration | Register & maintain registrations with required federal agencies | ||
| User Accounts | Affiliate, manage, and create user accounts | ||
| Application Submission | Submit an application to Grants.gov [Must also enter Grants.gov Authorized Organization Representative (AOR) credentials] | ||
| Application Tracking | Check on status of application Application Submission |
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| Reject Application | Remove an application from review consideration | ||
| View Score and Summary Statement | Accessible via the detailed Status Screen | ||
| View Notice of Award | Accessible via the detailed Status Screen | ||
| Submit Documentation | Requests for Additional Material (RAM) Terms and Conditions Responses |
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| Correspondence | Initiate and Respond to Correspondence for documentation in the official Grant Folder | ||
| Closeout | Enter information Submit |
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| Federal Financial Report | Initiate Submit | Users with access to Payment Management System have the authority to view, enter data, and submit the FFR on behalf of the institution. | Users with access to Payment Management System have the authority to view, enter data, and submit the FFR on behalf of the institution. |
Post Award Amendment Requests
| Request No Cost Extension | Task | Signing Official (SO) | Principal Investigator (SAMHSA PD/PI) |
|---|---|---|---|
| Request No Cost Extension | Initiate Add Info Submit |
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| Request Carryover | Initiate Enter Info Submit |
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| Request Change of PD/PI | Initiate Submit |
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| Withdrawal of grant | Initiate Submit |
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| Access ASSIST | Manage Access |
Other eRA Commons SAMHSA User Roles
Account Administrator (AA)
Designated by the Signing Official (SO), the Accounts Administrator (AA) facilitates the administration of eRA Commons accounts.
An Accounts Administrator (AA) role has the following privileges:
- Create and modify all Commons accounts except SO accounts
- Create affiliation of an existing PI Commons account
NOTE: AAs are not authorized to modify Institutional Profile (IPF) information or user’s Personal Profile information.
Financial Status Reporter (FSR)
The Financial Status Reporter (FSR) is responsible for the reporting a statement of expenditures for a grant. Depending on the institution workflow process, it is possible for the SO and FSR to be the same person (these two authorities may be combined). If the FSR is a different individual, a separate FSR account must be created.
A Financial Status Report (FSR) role has the following privileges:
- Submit Financial Status Reports on behalf of the institution.
NOTE: The FFR module lets grantees search for and initiate the FFR from within eRA Commons, which redirects them to the federal Payment Management System to complete the submission. Grantees can also check on the status of submitted FFRs, view the PDF of submitted FFRs, and view the history of activity for an FFR.
Need Help? Contact Us
Budget and grant-specific questions: Contact your assigned Grants Management Specialist (GMS)
Program-related questions: Contact your assigned Grants Project Officer (GPO)
General questions: Call SAMHSA's Division of Grants Management at 240-276-1400
Submitting applications questions: Contact the Grants.gov Helpdesk at support@grants.gov
Technical questions: Contact the eRA Service Desk
- Web: eRA Service Desk Support
- Toll-free: 1-866-504-9552
- Phone: 301-402-7469
- Hours: Mon-Fri, 7 a.m. to 8 p.m. Eastern Time